Policies and Procedures | NSU Vendors

Issue Date: September 15, 2010

Overview

NSU maintains a work and educational environment that is safe for its employees and conducive to high work standards. Additionally, NSU complies with all appropriate federal, state and local regulations regarding substance use in the workplace.

Policy Statement

Any individual who conducts business for NSU, is applying for a position or is conducting business on NSU property is covered by our drug and alcohol free workplace policy.  This policy includes, but is not limited to, full-time employees, part-time employees, off-site employees, Consultants, volunteers and interns. 

The workplace is presumed to include all NSU premises where the activities of NSU are conducted.

The following conduct is prohibited by all employees:

• the use, possession, manufacture, distribution, dispensation, sale, attempt to sell, or being under the influence of illegal controlled substances on campus or off campus;
• the illegal or unauthorized use of prescription drugs;
• the possession, distribution, sale, or attempt to sell alcoholic beverages on duty, other than as part of assigned job duties;
• the unauthorized use, or being under the influence, of alcoholic beverages on duty;
• the use of alcohol off duty that adversely affects the employee’s work performance, his or her own or other’s personal safety, or NSU’s reputation in the community

Failure to comply with the NSU alcohol and substance abuse policies may result in appropriate corrective action, up to and including criminal prosecution as well as immediate termination.  For individuals who are not NSU employees but who perform work at NSU for its benefit (i.e. independent contractor, temporary employees provided by agencies, volunteers, and so forth) failure to comply with the NSU alcohol and substance abuse policies may result in refusal or disallowance from further work for and at NSU.

Policy Application

NSU exercises the right to establish drug and/or alcohol search and screening procedures consistent with applicable local, state, and federal laws and where deemed necessary. An employee may be required to submit to an alcohol and/or drug test if reasonable suspicion exists. Supervisors must contact the OHR immediately when there is reasonable suspicion that an employee is under the influence of alcohol or illegal drugs or otherwise impaired in their performance due to the use of prescription drugs. Employees who are directed to submit to such tests and refuse or fail to do so when asked will be subject to immediate termination for insubordination. The alcohol and/or drug test must be completed within two hours; transportation will be provided. 

Depending on the nature of the position, employees who test positive for alcohol or illegal drugs may be referred to NSU’s Employee Assistance Program (EAP) for professional assistance or may result in appropriate corrective action, up to and including criminal prosecution as well as immediate termination. In such cases where the employee is offered an opportunity to participate in rehabilitation, the employee must sign and abide by the terms set forth in a Return-to-Work Agreement as a condition of continued employment.  Employees who refuse such assistance or who fail to follow the treatment outlined for their recovery are subject to termination. Further, an employee who has successfully completed his or her defined treatment plan but who later tests positive for alcohol or illegal drugs will be subject to corrective action up to and including immediate termination of employment.

Positions deemed safety-sensitive are subject to random alcohol and/or drug testing. Random testing must be completed within two hours of request.

Safety-sensitive positions include, but are not limited to the following classes of jobs:

• Positions requiring employees, students, or anyone who provides transportation to athletes, students, clients, patients, etc., as a requirement of their position comprising 25% or more of their work load regardless of whether they are operating and NSU owned or leased vehicle, personal vehicle, shuttle bus or other commercial vehicle.
• Positions requiring employees, students, or anyone who provides transportation of equipment or services as a requirement of their position comprising 25% or more of their work load regardless of whether they are operating an NSU owned or leased vehicle, personal vehicle, shuttle bus or other commercial vehicle;
• Public Safety Officers;
• Individuals operating any vehicle for company purposed requiring a commercial driver’s license (CDL); or
• Any position held by an employee so designated by an authorized representative from the NSU Office of Human Resources to ensure continued compliance with Federal, State, or local regulation or law.

NSU reserves the right to modify the list of identified “safety sensitive positions’ to ensure continued vitality of a comprehensive drug and alcohol program.

All drug-testing information will be maintained in separate confidential records.

Responsibilities

NSU recognizes that drug addiction is an illness that requires professional assistance or treatment. Assistance for recovery from such illnesses is available through the EAP or NSU health plan. Please contact OHR to discuss in confidence any issues that fall within the provisions of this policy. 

Employees must notify OHR of any criminal conviction related to drug activity in the workplace within five days after such conviction. If the individual is supported by a federal grant or contract, NSU must notify the appropriate government agency within 10 days after receiving such notice as required by the provisions of the federal Drug-Free Workplace Act of 1988.

Issue Date: December 1991; revised July 2001, October 2004, March 2012

Policy Number: 32

Policy Statement

Smoking and tobacco use are prohibited in all Nova Southeastern University facilities and on all university property and other properties owned or leased by the University with no exception. This includes, but is not limited to, all indoor and outdoor areas and properties.  Indoor areas and properties include, but are not limited to, all common work areas, elevators, hallways, university-owned or leased vehicles, garages, restrooms, dining areas, employee lounges, conference and meeting rooms, and all other enclosed areas in the workplace.  Outdoor areas include, but are not limited to, parking lots, grounds, rooftops, plazas, courtyards, entrance and exit ways, and any other areas of the university campus. 

Also, smoking and tobacco use is prohibited within personal vehicles when on any property owned or leased by Nova Southeastern University.

For purposes of this policy, “smoking” is defined as inhaling, exhaling, burning, carrying or possessing any lighted tobacco product, including cigarettes, cigars, pipe tobacco, and any other lit tobacco products.

For the purposes of this policy, “tobacco use” is defined as the personal use of any tobacco product, whether intended to be lit or not, which shall include smoking as defined above, as well as the use of an electronic cigarette or any other device intended to simulate smoking and the use of smokeless tobacco, including snuff; chewing tobacco; smokeless pouches; any other form of loose-leaf, smokeless tobacco; as well as the use of unlit cigarettes, cigars, and pipe tobacco.

Policy Application

This policy applies to all students, faculty, staff, volunteers, contractors, consultants, and visitors and extends to all facilities occupied or controlled by Nova Southeastern University, including education centers located in the state of Florida and throughout the United States. Smoking and tobacco use is also prohibited in all university-owned or leased vehicles, including but not limited to, Public Safety vehicles, Physical Plant vehicles, the Shark Shuttle, and golf carts.

NSU Parking Permit Policy

All Nova Southeastern University students, faculty, staff, and outside contractors or vendors who park a vehicle on University property must obtain a University parking permit and pay the applicable annual parking permit fee. Parking permit types and fees can be found at https://www.nova.edu/publicsafety/parking/permit-types-and-fees.html.

One-Stop Shop, located in the Horvitz Administration Building and the Admissions Office of the HPD Terry Administration Building, issues parking permits for all NSU faculty and staff members and students. A current NSU vehicle permit must be displayed on the vehicle or a parking citation will be issued. NSU requires the parking permit to be affixed to the exterior of the left-hand corner of the rear window or the left side of the rear bumper, not inside the vehicle.

The parking permit application can be downloaded and completed now or it can be picked up at the One-Stop Shop. 

• Permit Application (Students)
• Permit Application (Employees/Faculty)

All permits issued will require the applicant to present a valid driver’s license, current NSU identification card, and a state-issued vehicle registration card for each vehicle registered.

• All parking permits expire on the date indicated on the permit. A current NSU parking permit must be prominently displayed (as outlined in this policy) on any vehicle parked on NSU property. Vehicles in violation of this policy will be ticketed. This policy does not apply to visitors using the “Pay to Park” because their vehicle would be registered with the Pay mobile application or multi-space meter(s). 
• Every motor vehicle on the property of Nova Southeastern University shall display the proper NSU parking permit at all times.
• NSU parking permit holders should report any transfer or sale of a registered vehicle promptly to the One-Stop Shop. If the vehicle is purchased or used to replace another, the new vehicle must be registered.
• Parking permits shall be affixed to the left side of the rear bumper, or affixed to the exterior left lower corner of the rear window. On motorcycles, motor scooters, and mopeds, the parking decal shall be displayed in plain view and readable. Parking permits are non-transferable. A permit may not be assigned, sold, given, or used by any individual other than the one to whom the permit was assigned. Anyone participating in the prohibited exchange of a parking permit will be referred to the appropriate dean, department head and/or the Office of Human Resources, when applicable.
• The NSU parking permit must be visible at all times while the vehicle is parked on campus. Any vehicle with an NSU parking permit not affixed in accordance with this policy will be cited and fined for improper display and is subject to being towed from campus at the owner’s expense.
  • Exception: Temporary parking permits (hangtags) are to be hung from the rearview mirror.
• If, for any reason, the parking permit is lost, damaged or stolen you must notify the university One-Stop After two or more permits replacements within the same school year there is a cost of $25 per permit.
• Government vehicles displaying county, state, or federal license plates are exempt from the permit requirement.
• A representative from the One-Stop Shop will attend orientation sessions to help accommodate students/programs on the main NSU campus. All applications from these sessions will be entered into the Software parking records system, and the permits will be sent back to orientation leaders for distribution.  Students will have to show their driver’s licenses or NSU identification cards to receive their vehicle permits.
  
  

Temporary Parking Permits/Passes

• Temporary parking permits will be issued for a specified time, not to exceed seven days, and will be issued at the Horvitz Administration Building, the Terry Building, the Campus Support Building and the Tampa Bay campus. The temporary permit may be extended over the seven days under certain conditions, such as the need for repairs, for a period not to exceed 30 days.
  • Exception: The temporary permit may be extended, under certain conditions, such as the need for repairs, for a period not to exceed 30 days
• Temporary parking permits will be issued at the Horvitz Administration, Terry Building, Campus Support and Tampa Bay Office to students and faculty and staff members with provisional vehicle situations (rentals).
• Vehicles displaying a temporary parking permit must abide to all NSU Parking Policies and regulations.

The following terms shall apply as applicable where NSU purchases in connection with federal funding or using federal funds per Section 30 of the purchase order terms and conditions.

Vendor Agreements Federal Clauses - Appendix II PDF